Job title: Accounts Payable & Invoicing Clerk (contract)

Division: Finance & Corporate Operations

Location: Toronto 

Overview

Reporting to the Vice President, Finance & Corporate Operations, the Accounts Payable & Invoicing Clerk (contract) is responsible for processing accounts payable transactions, managing vendor payments, and ensuring the accuracy of financial records. This role also includes preparing and posting customer invoices, supporting general administrative tasks, and acting as a backup for the Accounts Receivable Clerk.

Description of Responsibilities

Accounts Payable Functions:

• Ensure all invoices, payment requisitions, and supporting documentation are accurately scanned into the accounting system.
• Review and verify invoice details, including vendor name, amount, and general ledger coding.
• Liaise with internal departments for missing or unclear invoices and general ledger account information.
• Submit invoices for approval by the appropriate Managers.
• Process vendor additions and updates in the master vendor file, ensuring compliance with EFT payment requirements.
• Generate invoice batch listings for various payment modes (e.g., EFT, BPay, cheque) and submit them for review.
• Post invoices and generate invoice posting journals for reconciliation purposes.
• Export weekly payment runs into PDF format and facilitates approval signatures 
• Create and upload EFT payment files for bank processing.
• Prepare wire transfer templates for foreign invoice payments.
• Reconcile and review supplier statements to ensure all outstanding balances are accounted for and processed in a timely manner.

Invoicing Functions:

• Prepare and issue invoices to customers promptly and accurately.
• Post invoices in relevant financial systems such as Coupa and Tyler Metrix.
• Maintain organized records of invoices and customer payments.

Accounts Receivable Backup Functions:

• Post customer payments and update accounts accordingly.
• Organize and file deposit receipts upon payment processing.
• Generate reports on delinquent accounts and customer payment profiles.
• Reconcile cash receipts and deposits to ensure accuracy.

General Administration:

• Maintain proper documentation and filing of financial records in compliance with retention policies.
• Support process improvements to enhance efficiency and accuracy within the Finance team.

Key Qualifications, Abilities and Skills

• 1-3 years of experience in accounts payable or a related accounting role with strong understanding of basic accounting principles and accounts payable processes.
• Experience with bookkeeping or financial data entry preferred.
• Experience with accounting software (e.g., QuickBooks, SAP, Oracle, or similar ERP systems).
• Strong data entry skills with high accuracy and attention to detail.
• Good interpersonal skills.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality with financial and vendor information.

The CBA welcomes and encourages all interested individuals to apply.  We value the unique skills and experiences each person brings to the Association.  

We strive to provide equal access to employment and believe in creating and maintaining an inclusive and accessible environment for everyone. Reasonable accommodations are available upon request for candidates throughout the recruitment process. 

To apply for this position, please send your resume and accommodation requests, if needed, to talentmanagement@cba.ca, quoting the job title that you are applying for.   

We thank all applicants for their interest in a career at the CBA; however, only those candidates selected for an interview will be contacted.